Privacy Policy

This Privacy Policy ("Policy") explains the data collected ("Collected Data") by or on behalf of Coulson & Associates, Sandra Coulson, and Sandra R. Coulson & Associates (collectively "Coulson & Associates," "we," "us," or "our") and its vendors through this website ("Site"). It also describes how we use and share Collected Data. If you have any questions about this Policy, contact us using the details provided at the end of this document.

By using this Site, you acknowledge that you have read and understood this Policy on behalf of yourself and any organization you represent ("you"). We may update this Policy at any time. Changes take effect immediately upon posting. Significant updates will be clearly posted on the Site or otherwise communicated.

Table of Contents

• Site Terms
• Data You Provide
• Automatically Collected Data
• How We Use Personal Information
• Sharing of Personal Information
• Use of Non-Personal Information
• Limited Collection of Sensitive Data
• Children’s Privacy
• Data Security
• Access From Outside the U.S.
• Governing Law
• Third-Party Websites
• Updating Your Information
• Contact Information

Site Terms

Using this Site means you agree to comply with our Terms of Use, available at https://www.sandracoulson.com/terms-of-use.

Data You Provide

Personal Information: You can browse the Site without providing personal details. If you choose to share personally identifiable information ("Personal Information") such as your name, email, mailing address, phone number, or birthdate, we collect, use, and share it as outlined in this Policy.

Health and Insurance Information: If you submit details about your or your child’s medical history and insurance (e.g., insurance provider name, member ID, group number, medical history), we collect and process this information in accordance with this Policy and applicable law.

Employment Information: If you apply for a position with Coulson & Associates, we collect Personal Information, including name, email, phone number, and zip code, to evaluate your application. If you are hired, some details will appear on your public profile on our Site.

Client Account Information: When requesting an appointment or insurance verification, we collect and store your name, address, phone number, email, and other relevant details in our practice management software ("Account").

Payment Data: If you submit credit card details (name, billing address, card number, expiration date, CVV), we process payments via third-party vendors like Vantage or Stripe. We store only the last four digits and CVV to facilitate future transactions.

Marketing Communications: If you opt in to receive promotional emails or mail, we collect your name, email, mailing address, or phone number. You may opt out at any time by using the unsubscribe link in emails or contacting us at [email protected] with "Unsubscribe" in the subject line.

Automatically Collected Data

Non-Personal Information: We collect data that does not identify you personally, such as your IP address and location data (if applicable).

Account Activity: We may track how you use your Account and the Site.

Cookies & Tracking Technologies: We and our vendors use cookies, web beacons, and other technologies to collect data about your device, browser, and online behavior. Cookies may be first-party (set by this Site) or third-party (set by external vendors). You can disable cookies in your browser settings, but this may affect Site functionality.

Do Not Track Requests: We do not currently honor "Do Not Track" requests.

Analytics: We use Google Analytics to monitor Site usage. Google collects data through cookies in accordance with its Privacy Policy. You may opt out by installing the Google Analytics Opt-out Browser Add-on.

Online Behavioral Advertising: We use third-party advertising services to deliver targeted ads. These services may track your interactions with our Site and others. You can manage preferences through the National Advertising Initiative Consumer opt-out page or the Digital Advertising Alliance Self-Regulatory Program.

Social Media: We engage on platforms like Facebook, Instagram, and LinkedIn. If you interact with us on social media, your content may be public and used by us. Social media interactions are governed by the policies of the respective platforms.

How We Use Personal Information

We use Personal Information for purposes including:

• Responding to inquiries
• Scheduling appointments and providing therapy
• Verifying insurance coverage and processing claims
• Administering Accounts and facilitating transactions
• Improving Site functionality and content
• Sending promotional and service-related communications
• Protecting legal rights and enforcing agreements

Sharing of Personal Information

We do not sell, rent, or lease Personal Information. We share data with:

• Employees and Affiliates for business purposes
• Insurance Providers to verify coverage and process claims
• Third-Party Service Providers for hosting, analytics, payment processing, and marketing
• Government Authorities/Law Enforcement when required by law or to protect our rights
• Professional Advisors such as attorneys and accountants
• New Owners in the event of a business transition or ownership change
• Other Third Parties with your consent or as needed for the services requested

Use of Non-Personal Information

We may collect, use, share, and process Non-Personal Information for any business purpose in compliance with applicable laws.

Limited Collection of Sensitive Data

We only collect sensitive data (e.g., health details) when necessary and with your consent. Do not provide additional sensitive data unless explicitly requested.

Children’s Privacy

The Site is not intended for users under 18. If you are under 18, do not use this Site.

Data Security

We implement commercially reasonable measures to protect Personal Information. However, no online data transmission is 100% secure. You provide Personal Information at your own risk.

Access From Outside the U.S.

If you access the Site from outside the U.S., your data may be transferred to and stored in the U.S., which may have different data protection standards.

Governing Law

Unless required otherwise by applicable law, this Policy is governed by the laws of Colorado, U.S. Any disputes will be handled in Denver County, Colorado.

Third-Party Websites

We are not responsible for third-party websites linked to or from our Site. Review their privacy policies before sharing data.

Updating Your Information

To update your Personal Information, log into your Account or contact us.

Contact Information

For questions about this Policy, contact us at:

Coulson & Associates

2121 S Oneida St, Suite #521
Denver, CO 80224
[email protected]